[Project Name] Project Plan
EXECUTIVE SUMMARY
INTRODUCTION AND BUSINESS JUSTIFICATION
BACKGROUND AND RATIONALE
PROJECT APPROACH AND OPTIONS CONSIDERED
EXPECTED BENEFITS
ANTICIPATED SIDE EFFECTS
KEY RISKS
COMPLIANCE COMMITMENTS
COST BREAKDOWN
Item/Service
Unit(s)
Insert details of the number of unit(s) that
are likely to be required – eg 2.0 FTE staff at
HEO Level 6;1 new server; 10 licences etc.
Estimated Cost ($)
Capital expenditure
Project Management & Support
Business Analysis
Training
Ongoing costs
Equipment
Last Updated: 1/07/2016
[Project Name] Project Plan
Item/Service
Unit(s)
Insert details of the number of unit(s) that
are likely to be required – eg 2.0 FTE staff at
HEO Level 6;1 new server; 10 licences etc.
Estimated Cost ($)
Staffing
Total:
Complete a 5-year NPV of the project cost.
SCOPE
PROJECT PLAN
PROJECT TEAM
BUDGET CENTRE TEAM MEMBERS
VENDOR TEAM MEMBERS
OTHER TEAM MEMBERS
PROJECT DELIVERABLES
Deliverable
Method of Quality
Checking
Person Responsible
Planned Date
KEY DEPENDENCIES
PLANNING ASSUMPTIONS
Page | 2
Last Updated: 1/07/2016
[Project Name] Project Plan
CONTROL MECHANISMS
TOLERANCES
Control
Permitted Variance
PROPOSED PROJECT GOVERNANCE
Title
Person/s (Title and Name)
Project Sponsor
Project Steering
Committee
Project Manager
Project User
Group
Project Working
Group
Independent
External
Oversight
MONITORING & REPORTING
Control
Purpose
Frequency
Project Status
Report
Submitted to Project Sponsor to report on project status
& progress.
Monthly, unless
otherwise
agreed*
Exception
Report
Produced for Project Steering Committee (or Project
Sponsor) when project is in danger of exceeding planning
tolerances
As required
End Stage
Report
Produced for the Project Sponsor to summarise events &
achievements of current stage
At the end of
each project
stage**
Page | 3
Last Updated: 1/07/2016
[Project Name] Project Plan
Control
Purpose
Frequency
Scope
Changes to scope are reported to the Project Steering
Committee or Project Sponsor for approval
As required
Quality
Project products should meet quality expectations. A
report to the Project Sponsor will be made should
products fail to meet ITR or business standards or where
quality control measures have not been followed
As required
Issue Log, Risk
Register
Tool for registering & managing risks, issues & informal
problems &/or concerns relating to the project
Updated as
required
AUTHORISATION OF SCOPE CHANGES
Governance Entity
↑Functional Specification
or Omission
Total Contingency
Individual Allocation
↓Functional
Specifications
COMMUNICATION & CONSULTATION
MILESTONES
Stage: <Insert Stage Details>
Milestone
Target Date
Status
HIGH LEVEL TIMELINE
See Appendix 1
Page | 4
Last Updated: 1/07/2016
[Project Name] Project Plan
FEEDBACK
Service and Project Delivery are committed to continuously improving and enhancing all UTAS Project
Management templates. Please email service.delivery@utas.edu.au with any feedback.
Page | 5
Last Updated: 1/07/2016
[Project Name] Project Plan
APPENDIX 1: GANTT CHART TEMPLATE
Project Name:
Phase, activity, task
Description
Project Manager:
Person
Response.
Original planned end date will be met
Work
effort
Date Prepared:
Timeline
+/- (n) task now (n) weeks ahead or behind schedule
C=task completed this week
Last Updated: 1/07/2016